Move Out Information

Move Out and End of Lease Communication

The end of the semester is quickly approaching and in conjunction, the lease term. Pi Kappa Properties wants to make all tenants aware of the of the house closing & Move-out Procedure following the Fall 2020 Lease term. Lease ending date can be found within the lease or at the top of your chapters property page: https://pkpproperties.org/our-properties/

Following the Move-out procedure below will help ensure you receive the greatest amount of your security deposit back within the shortest amount of time. If your permanent mailing address has changed, please email your property manager with your full name, the school you attend and the updated mailing address. You can view your current address in your Tenant Web Access Account, under the application tab. Updates must be made prior to lease end date in order to receive any applicable security deposit return in a timely manner.  The move out procedure has been reviewed and approved by Pi Kappa Phi Properties and/or your location’s ownership group.

 

Summer Storage Procedure:

Property left behind after move-out and check out shall be considered abandoned. Failure to remove personal property shall constitute waiver on behalf of the Resident on all claims of lost, missing, damaged, or disposed of property. Removal charges shall be applied to the individual’s security deposit or excess thereof.

Move Out Inspections

If you have a live in House Director please schedule a move out inspection with them prior to the lease end date.

If you plan to leave prior to the end date of the lease and you do not have a live in House Director please leave your keys in the lock box provided on site. If you choose to leave prior to the end of the lease please send your property manager pictures of your room. If you do not send your move out inspection form and pictures of your space on your move out date you will forfeit the ability to contest any damages that may occur after you move out.

Each room shall be reviewed and photo-documented. Move-out documentation shall be compared to the move-in documentation to determine the final condition of the room(s) and premises. Residents shall not be assessed for normal wear and tear that is subject of the environment as determined by Pi Kappa Phi Properties.

Residents may accompany the check-out agent on the review/inspection of their room. Residents who forgo the option to accompany the check-out agent at their discretion hereby waive their right to dispute any findings and/or costs relative to the condition of the room as determined by Pi Kappa Phi Properties.

Thank you for your time and cooperation. If there are any questions, please contact us at info@pkproperties.org.

Sincerely,

Pi Kappa Phi Properties Staff
980-326-3400


Individuals shall be responsible for the following items:

Move-out Procedure (Suites and Rooms):

  1. Prior to the Lease end date, all personal items and furniture must be removed from the room and premises.
  2. The room must be clean; and ready for new resident move-in.
  3. Remove all resident installations; i.e. decorative lights, shelves, etc.
  4. Please remove all posters, wall hangings, nails, clips, and hanging instruments.
  5. Clean/wipe down all House (provided) furniture.
  6. Remove and properly dispose of all perishable items, debris, trash, etc.
  7. Completely clean Kitchenettes including, but not limited to Refrigerators, Stoves, Microwaves, Dishwashers, counters, cabinets, etc.
  8. Completely clean bathrooms, including but not limited to Toilets, Urinals, Lavatories, cabinets, counters, mirrors, etc.
  9. Vacuum all soft (carpet) floor surfaces.
  10. Remove completely all colored bulbs from light fixtures and return/reinstall original/standard colored bulbs.
  11. Remove all resident/member installed LED and decorative lighting.
  12. Turn in your room key(s) to your facility contact and that completes your move-out check.

Please be advised, should the above actions not be properly completed; all costs incurred in their completion shall be deducted from the individual Security Deposit.

 

The Chapter shall be responsible for the following items:

Move-out Procedure (Common areas, Common area bathrooms, and outside premises):

  1. Prior to the Lease end date, all common areas should be cleaned of all trash, debris, discarded items, personal property, miscellaneous items, etc. from all exterior areas including but not limited to: lawns, grounds, patios, porches, parking areas, Garage(s), Shed(s), etc.
  2. Completely remove and clean up all trash, debris, discarded items, personal property, tenant/member furniture, miscellaneous items, from all common areas; including but not limited to the Chapter Room, Dining Room, Kitchen(ettes), Common room(s), storage rooms/closets, mechanical rooms, stairways, Laundry Room, etc.
  3. a. Chapter house furniture (dining/chapter tables, chair, sofas, bookcases, etc.) may stay in the building and stored properly as needed.
  4. Clean/wipe down all house (provided) furniture.
  5. Chapter property (composites, awards, etc.) may stay in the building “as is” “where is”.
  6. Chapter ritual items should be stored in a safe and secure location in the building prior to closing.
  7. Completely clean common area bathrooms, including but not limited to Toilets, Urinals, Lavatories, cabinets, counters, mirrors, etc.
  8. Thoroughly sweep and mop all hardwood floors.
  9. Vacuum any carpeted flooring areas.
  10. Wipe down all wall surfaces, including but not limited to the Chapter Room, Dinning room, Kitchen(ettes) Corridors, Bathrooms, Common Rooms, Stairways, etc.
  11. Remove all fluid splatters and stains from ceiling surfaces.
  12. Thoroughly clean all stairways, including but not limited to treads, risers, handrails, etc.
  13. Remove completely all colored bulbs from light fixtures and return/reinstall original/standard colored bulbs.
  14. Remove all resident/member installed LED and decorative lighting.

Please be advised, if the above actions are not properly completed; all costs incurred in their completion will be charged to the Chapter and/or evenly assessed to the membership.

 

 

Move out information